Register for the Conference

Conference registration prices below do not include lodging. Scroll to the next section below to register for lodging.

Meals

  • Breakfast is provided by the Hampton Inn and is free with your room registration.

  • One catered lunch (Friday or Saturday, TBD) is included with conference registration, courtesy of the City of Owensboro.

  • The catered Meal Plan includes four meals: dinner on Thursday, Friday, and Saturday, plus one lunch. All registered attendees will also get one lunch provided by the City of Owensboro. Registration with the meal plan, plus room registration with the Hampton Inn, will cover all your meals from Thursday dinner through Sunday breakfast.

Dates Registration Rate Registration Only Registration
w/ Meal Plan
Jan 20 - Feb 15 Super Hero Early Registration $115 $225
Feb 16 - March 24 Early Registration $165 $275
March 25 - May 14 Standard Registration $185 $295
May 15 - 18 Walk-Up Walk-up Rate $205 $315

Register for Lodging


Lodging is provided by Hampton Inn & Suites Owensboro Downtown/Riverside. Breakfast at the Hampton Inn is included with your room reservation.

Apply to Perform in an Official Showcase


Official showcases will feature eight artist on Friday and Saturday nights. Each act will have 15 minutes to perform on a stage with professional sound. No backline gear will be provided. There are no other events held during the official showcase. Application fee is $30, there will be no production fees. Selection committee includes presenters from our region. Deadline to apply for a showcase is 02/15/2025 Applicants will be notified by 03/05/2025 with an official announcement to be made soon after - around April 1st. Please be prepared to provide links to two, single song performance videos. Artists who performed in the 2024 and 2023 SERFA official showcase are not eligible this year.

Cancellation Policy

If you pay for registration and are unable to attend the conference, please send us an email. If canceled 30 or more days in advance, 100% of the registration fee will be refunded, less any third party fees; between five (5) and 30 days in advance, 75% will be refunded. Cancellations received within fewer than five days do not qualify for a refund. In the case of extenuating circumstances, the conference committee may consider exceptions to this policy on a case by case basis.

Request to Perform in a Private Showcase

Private showcases are booked and hosted by individuals or organizations. Private showcases begin after official events on Thursday, Friday, and Saturday evenings and end by 2:00 am. These showcases are held in meeting rooms. Hosts and artists MUST be registered for the conference. Performances must be acoustic. Exceptions will be made for keyboard and bass at reasonable volumes.

Private showcase hosts decide who they will schedule in their rooms. If you want to be considered to perform in a private showcase, please complete the form below, which will be made available to hosts. There is no deadline for artists to apply to perform in private showcases, but it is in your best interest to complete the application as early as possible. Private showcase hosts may start booking their rooms as soon as we notify them that they are confirmed to host. You may also introduce yourself in the Google Group and let people know that you are interested in private showcases, but please wait until after we announce that showcase hosts have been notified.

Request to Host a Private Showcase

Anyone individual or organization can request to host a private showcase. Private showcases begin after official events on Thursday, Friday, and Saturday evenings and end by 2:00 am. These showcases are held in meeting rooms. Hosts and artists MUST be registered for the conference.SERFA is limiting the number of private showcase rooms to foster a community of listening and supporting each other. You may host one or two evenings at a cost of $30 per night. You will be provided with payment instructions after rooms are assigned. For now, you are just requesting a room to host a showcase.

Suggest a Workshop or Panel

We want you to get the most out of your time at the conference. While the workshop schedule is mostly complete, if there is a topic you would like to learn about in a workshop or panel discussion, or if you have an idea for which you would like to be a presenter or panelist, please tell us about it on the form below.

Suggest a Song Circle

SERFA has several informal song circles scheduled throughout the conference, generally with a particular theme. If you would like to suggest a theme for a song circle, please use the form below to tell us about it.

Be a Sponsor

The annual SERFA conference is made possible in part by our generous sponsors. If you would like to get your name out there and learn about the available sponsorship levels, visit this page.

Advertise in the Program

DEADLINE April 10

The program book will be printed in black and white so please make sure the ad is saved as or set as… all images need to be 300 DPI and no larger than 10 MB in file size. Please send over final ad art to president@serfa.org

Full Page 8.625″ x 11.25″at $100.00 per ad
Half Page 8.75″ x 5.625″ at $60.00 per ad
Quarter Page 3.375″ x 5″ at $40.00 per ad

Specifications will be sent with confirmation

Reserve an Exhibit Hall Table

DEADLINE APRIL 15

  • Full table $100

  • Half Table $50

Be a Volunteer

It takes a village to make the conference possible. Volunteers are needed before, during, and after the conference. If you would like to donate your time, energy, and talent, please complete this form.